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Business Services

The Business Services Department is a centralized unit within the School. We are committed to serve, support, and provide expertise to a growing pool of highly productive students, faculty, and staff. We provide administrative excellence and optimal, efficient, and cost-effective solutions in the areas of budget management, purchasing, travel, accounts payables and receivables, human resources, and research administration. The Business Services Team strives to ensure that all of our clients are served in a professional, efficient, and timely manner while ensuring adherence to federal, state, and university guidelines. If we are not meeting your needs, please let us know. Email: mapp-bsvs@umd.edu

Meet our Team

School of Architecture, Planning and Preservation 
3835 Campus Drive - Room 1107
College Park, MD 20742

 

Ingrid Farrell
Assistant Dean, Internal Affairs & Budget
ifarrell@umd.edu 
(301) 405-6310

  

Monica Herrera
HR Manager, Notary Public
mherrera@umd.edu 
(301) 405-6282  

 

Dawn Green
Business Manager
dgreen@umd.edu 
(301) 405-0867

 

Prince Hunter
Research Coordinator
phunter@umd.edu
(301) 405-5891

1218 Preinkert Drive
Preinkert Hall
College Park, MD, 20742

 

Gerard Boulin
Business Services Specialist
gboulin@umd.edu
(301) 405-6283

7480 Preinkert Drive
Preinkert Hall
College Park, MD, 20742

General Business Administration

You can count on us to function as an advocate for you and reduce the administrative burden related to business activities, while providing resources and services in the following areas: purchasing, travel, reimbursements, budget management, vendor payments, state and revolving account maintenance and reporting, scholarships, fellowships and awards, and other general business activities. 

The School's policies are guided by the University's policies.

 

Budget Management

The Dean and Assistant Dean work with Program Directors and Senior Administrative Staff to establish operating budgets for the coming year.  The School’s budgeting cycle begins on February 1st and ends on March 30th. The School’s budget is then uploaded to the University’s Budget  during the working budget period. 

For policies and procedures regarding budget management within the University, visit the Department of Budget and Fiscal Analysis’ website.

 

Purchasing

Thinking about a major purchase?  Please contact Dawn Green (dgreen@umd.edu) in our office.

For ordering general office supplies, please contact Mary Lee Seaman (mseaman@umd.edu). Office supplies are ordered every Thursday.

For general purchases:

  1. Identify item(s) to be ordered from catalog

  2. Work with your program assistant to confirm purchase

  3. Get your director’s/dean’s approval

  4. Submit final signed paperwork to Business Services office for processing

For policies and procedures regarding purchasing within the University, visit the Department of Budget and Fiscal Analysis’ website.

 

Travel

There are multiple layers to managing travel within the University. All travel should be approved in advance. Travel Approval Forms and Travel Expense Statement Forms can be accessed after logging in to ARES

  1. All travelers should fill out these forms directly

  2. Forward to your program assistants and directors for approval

  3. Submit final signed paperwork to Business Services office for processing

For policies and procedures regarding travel at the University, visit the Travel Services website.

 

Reimbursements

To receive a reimbursement for a work-related expense, please do the following:

  1. Provide original itemized receipt of expense

  2. Explain the business related purpose of expense

  3. Fill out the School’s reimbursement form

  4. Fill out the W-9 (if you have not been reimbursed by the university before)

  5. Provide paperwork to program assistant

  6. Submit final signed paperwork to Business Services office for processing

 

Vendor Payments

In order to get a vendor invoice paid, please do the following:

  1. Provide original invoice on vendor letterhead with the following information: invoice#, invoice date, invoice amount, and explanation of services rendered.

  2. Confirm "OK to pay" from School personnel overseeing the project

  3. Specify KFS number to be paid from

  4. Get approval of faculty/director/staff responsible for account

  5. Provide paperwork to program assistant

  6. Submit final signed paperwork to Business Services office for processing

 

Scholarship/Fellowship/Awards

In order to process a scholarships, fellowships, travel or any other student awards, please do the following:

  1. Director processes award letter to recipient (click here for template)

  2. Student must sign and date award letter

  3. Student provides other relevant information like SS# or UID

  4. Submit final signed paperwork to Business Services office for processing

Scholarships and other awards paid via the Bursar’s Office will show on the student's account by COB the next business day.

Research Administration

For specific help with proposal preparation, proposal routing, proposal budgeting, research account maintenance, and research account reporting, please contact our research coordinator(s).

Prince Hunter - Research Coordinator
phunter@umd.edu
(301) -405-9700
 

Gerard Boulin - Business Services Specialist
gboulin@umd.edu
(301) 405-6283

For University policies and procedures regarding research administration, visit the Office of Research Administration (ORA) website. The ORA maintains a list of research-related forms.

 

School Procedures

 1)  If you are interested in proposal preparation and/or proposal routing, please click on the following links to begin the process:

2)  If you need help with proposal budgeting, please visit the Budget Guidance web page to provide the necessary information.

3)  If you need help with research account maintenance and reporting, please work with the Research Coordinator to receive your monthly reports. Please visit the Budget Guidance web page to download templates.

 

DRIF/Credit

The National Center for Smart Growth Research and Education returns an impressive percentage of all DRIF revenue generated back to the principal investigators (PIs). PIs are encouraged to route research proposals through the Center.