Division Manager, Community Development

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Supervises, directs, and evaluates assigned staff: makes hiring or termination decisions/recommendations; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
• Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; and provides progress and activity reports to management.
• Oversees the planning, development, and implementation of state and federal programs, operations and compliance monitoring.
• Administers program activities: Manage and provide oversight of state and federal program-related field activities and execute the Department’s plan and priorities at the staff level; develops short and long-range program goals and objectives; interprets and complies with federal and state regulations applicable to assigned programs; creates, develops and improves program strategies to enhance program delivery.
• Ensures state and federal programs are meeting all financial, operational, and business metrics.
• Develops and monitors assigned budget(s):  reviews previous year's expenditures, and determines budgetary needs for staffing, supplies, equipment, services, and/or capital improvements; collaborates with non-profit organizations to support and enhance generation of revenue; monitors expenditures for budget compliance; and approves program expenditures prior to submission for payment.
• Administers various grants as required: researches grants and funding opportunities; prepares response to request for proposals and renewal applications; ensures proper documentation to comply with grant requirements; and administers grant funds.
• Establishes and implements program policies, procedures, and standards consistent with applicable regulations: develops measurement tools to evaluate program impacts and effectiveness; reviews and approves program performance measures; and completes reports requested from the Deputy Director, Director, County Manager and/or Board of Commissioners.
• Serves as a liaison to various businesses and community and social services agencies: serves on committees and attends meetings to promote program activities; collaborates with partnering divisions, departments and outside organizations to share resources and host community events; promotes assigned division programs and services to the public and official/potential stakeholders through presentations and interviews; and answers inquiries from the media and other organizations.
• Participates in the development of specifications for Requests for Proposal (RFP), grants, and program funding sources.
• Serves in the lead role in the development of program annual action plans, performance and evaluation reports,  
• Participates in the selection of contractors: determines fund allocations, level of service, contract performance evaluations, and contract compliance; and resolves issues related to service contracts.
• Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various letters, correspondence and documentation, including timesheets, requests for leave, attendance records, and purchase requisitions; reviews, completes, processes, forwards or retains as appropriate.
• Prepares or completes various forms, reports, correspondence, and other documentation, including annual business plans, policies and procedures,  action plans, performance indicators, and corrective action plans; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
• Communicates with Board of Commissioners, Director, Deputy Director, and other county departments, community advocacy groups, third party service contractors, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to assigned programs; reads professional literature; maintains professional affiliations; and attends meetings, workshops, hearings, and training sessions as required.

Additional Functions

Performs other related duties as required.

Performance Aptitudes

Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.

Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.