ULI Washington is searching for an Associate to join our small and collaborative team that supports local members in the real estate and land use profession and fosters relationships, learning, and leadership that meaningfully affect their careers, their communities, and the industry. This position is currently remote but is based in Washington, D.C., and will require attendance at in-person meetings and events in the future. We are looking for someone who is interested in staying with the team over the long term to grow ULI membership and impact.
The Associate is an integral part of the team and supports member-led committees, programs, events, communications and marketing, and administrative functions. As such, core skills include event planning, program/project management, oral and written communication, administration, and organization. The Associate is often the face of ULI Washington, providing assistance and information to ULI members, real estate and land use leaders, and partners, and it is imperative that the Associate be friendly, professional, and informed.
Candidates should enjoy a fast-paced work environment and the opportunity to work on varied projects and diverse teams. Ideal candidates will be highly organized and have a strong work ethic, attention to detail, and familiarity with real estate and land use policy. The job requires attendance at committee meetings, events, and programs throughout the year, some of which will take place after work hours or on weekends.
The Associate will provide administrative, programmatic, and communications support to the ULI Washington District Council and coordinate closely with volunteer committee members and ULI staff.
Program and Event Support
- Accurately enter data into ULI’s online CRM system to prepare events and programs for registration.
- Manage logistical aspects of planning and implementing virtual programs, including technology checks for speakers and panelists, sending calendar reminders, and handling Zoom functionality.
- When in-person events become possible, the Associate will be responsible for event-planning tasks including (but not limited to) ordering catering, handling room setup, creating meeting materials, registering event attendees, and processing event-specific invoices.
Committee Support
- Support committees by scheduling meetings, assisting with recruiting and retaining volunteers, and preparing for committee meetings.
- Attend committee meetings and disseminate notes to committee members and ULI staff.
- Maintain and update committee member rosters.
- At this time, no travel is required for this position. When it is safe to host events in person, there will be periodic travel within the D.C. metro region for events.
Communications and Marketing
- Help prepare event collateral and presentation materials for programs and committee meetings (e.g., agendas, speaker bios, PowerPoint slideshows).
- Update the district council’s website with photos and information about upcoming events and programs.
- Assist with social media posts on LinkedIn, Instagram, Facebook, and Twitter.
- Keep abreast of and master new communication technology, software, and social media and assist with their implementation (e.g., networking websites, digital video editing, etc).
Administrative Support
- Support other staff with administrative tasks, including scheduling meetings, tracking attendance, taking notes, and other duties as assigned.
- Receive and answer inquiries from members and prospects.
- Manage and access records from ULI’s database to generate reports, attendee lists, invoices, and so on.
- Maintain and update online file systems.
- 1-4 years of experience in an office environment required; client/member-facing experience preferred.
- Meeting and event coordination experience.
- Communications and marketing experience preferred.
- Knowledge of real estate and land use industry preferred.
- Excellent organizational and time management skills; meticulous attention to detail.
- Excellent customer service skills and ability to engage professionally with senior industry leaders.
- Excellent written communication skills, including exceptional spelling and grammar.
- Professional oral communication skills (i.e., public speaking, presentations).
- Proactive, positive attitude and team player.
- Self-starter; displays initiative and completes work in a timely manner with minimal supervision.
- Ability to multitask, prioritize, and follow through on assignments.
- Ability to learn new technologies and systems quickly.
- Proficiency with Microsoft Office suite (Word, Excel, Outlook, and PowerPoint).
- Familiarity with Adobe Illustrator, Photoshop, and graphic design preferred.
- Familiarity with CRM systems and content management systems or web-based tools for updating and publishing content to dynamic website (e.g., Higher Logic, WordPress).
- Ability to attend early morning and evening events and travel to events throughout the region required. Use of personal vehicle may occasionally be required for local travel.
EDUCATION:
- A degree and/or relevant work experience in customer service, communications, nonprofit administration, event planning, logistics management, volunteer coordination, and/or committee facilitation preferred.
Please submit a résumé and a letter of interest.